Office of the IOI and Secretary of the IOI
The Office of the IOI (OIOI) is headed by the Secretary of the IOI, who is an ongoing non-voting member of the IC. The OIOI is dedicated to servicing the administrative and developmental needs of the IOI. The Secretary is appointed by the IC for a minimum period of three years.
The Office of the IOI has the following responsibilities:
- Overall administration of the IC and IOI;
- Maintain up to date databases of participating countries (including observers), including names and address of Delegation Leaders and appropriate Ministries;
- Provide a clearing-house facility (collection, maintenance and dissemination) of all IOI related material (Locally and Internationally);
- Support the IC, GA, a Present Host, a Candidate Host or a Future Host;
- Control and reporting on the financial affairs of the OIOI.
The Secretary of the IOI has the following responsibilities:
- Ensure the responsibilities of the OIOI are implemented;
- Provide the minutes of all IC and GA meetings and distribute them to all relevant parties within one month after the conclusion of each meeting;
- Follow up on a regular basis any actions arising out of the minutes of the IC and the GA and report on their status to the IC;
- Ensure that the report on IOI’n is distributed according to the Regulations;
- Prepare and circulate a bi-annual activity report to all members of IC. This report to include a detailed OIOI Income and Expenditure statement;
- Prepare and submit a Secretary’s report for approval at each IC meeting, and a final annual report for approval by the GA at each IOI;
- Ensure that all amendments to the Regulations passed and approved by IC and GA are incorporated in one document;
- Prepare detailed agendas for each IC meeting in close collaboration with the President of IOI and distribute these to all members of IC at least one month before each IC meeting;
- Prepare detailed agendas for each GA meeting at IOI’n;
- Prepare / provide background documents on specific issues delegated by the IC or arising from minutes;
- Attend to all correspondence, applicable to the OIOI, received from individuals or participating countries. This excludes those specific responsibilities of the Organizing Committee for IOI’n.
Current Secretary of the IOI:
Ms Margot Phillipps (IOI Executive Director 2015 - 2016)
Contact InformationEmail : secretary.ioinformatics_at_gmail.com
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Till the IOI2017 instead of Office of the IOI and Secretary of the IOI there were Office of Executive Director and Executive Director, respectively.